BestNotes and Avea have joined forces to offer an integration of Avea and BestNotes. This integration includes the ability to pull a BestNotes client into Avea.
Adding a client from BestNotes to Avea
To have the ability to add a client from BestNotes to Avea, you must first have the "Edit Avea" permission (see Figure 1-1). If you have this permission, you will see the Avea symbol on the "Episode" tab. If you do not have this permission, reach out to your System Administrator for assistance.
Figure 1-1. Edit Avea permission.
Create or navigate to the client you would like to add, from there go to the "Episode" tab on the clients page. Here you will see the Avea symbol in red (see Figure 1-2).
Figure 1-2. Adding a client to Avea from the "Episode" tab
By selecting this symbol, there will be a popup that will provide you with your Avea practice list. Select the checkbox next to each program you would like to add the client to (see Figure 1-3). Once you select the practice, you will select "Add Client."
Figure 1-3. Selecting the practice for the client
You will then receive confirmation that your client has been added to Avea (see Figure 1-4). The Avea symbol will turn blue with a check mark, and upon hover, a message appears indicating that the client has been added to Avea (see Figure 1-5).
Figure 1-4. Confirmation that the client was added to Avea
Figure 1-5. Status message after client has been added to Avea
The information you would like to have imported will need to be entered into BestNotes before it is associated with Avea. The table below includes what will be imported, and where to input this information.
| Data Imported | Original Input |
|---|---|
| First Name | Edit Client |
| Last Name | Edit Client |
| Middle Initial | Edit Client |
| Gender | Edit Client |
| Birthday | Edit Client |
| Social Security Number | Edit Client |
| CID | Edit Client |
| Phone | Edit Client |
| Email | Edit Client |
| Associated Practices | Episode Tab |
Import verification
When you have imported your first client, you will need to verify the import was successful. Once you have logged into your Avea account, select the practice the client was added to (see Figure 1-6).
Figure 1-6. Selecting a practice
You will then select "Patients" in the left hand menu (see Figure 1-7).
Figure 1-7. Navigating to the "Patients" page
Once you have navigated to the "Patients" page, you then need to update your filters. The first filter "Show Admitted Patients" is set to "Active" by default, you will need to change this to "ALL" (see Figure 1-8).
Figure 1-8. Viewing "ALL" patients
Now that all of your filters are set, you will be able to see the client(s) you have added. These are listed in alphabetical order, based on the client's last name (see Figure 1-9).
Figure 1-9. Patients added from BestNotes are visible here
If you have any questions regarding BestNotes, you can reach out to us at BestNotes Support or call (208) 543-6646. If you have any questions regarding Avea functionality, you can contact Avea at (503) 867-8853.