BestNotes Academics: Manage Periods, Classes, Teachers, GED : BestNotes Classic Edition

This article provides answers to frequently asked questions regarding academics management in BestNotes, covering how to handle period changes, class/subject changes, teacher updates, and uploading GED practice test scores.

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Academics Management FAQs

Managing Period Changes After Enrollment

If a period changes after students have been enrolled, the period will need to be changed on each student individually. There are two ways to change the period on a student.

Change Period from Admin Tab

To change the period from the "Admin" tab, follow the steps below:

Navigate to the "Academics" tab in the bottom left corner.

In the "View" drop-down, select the "Admin" option.

Academics tab highlighted

Admin option in View dropdown

Select the "Classes" tab.

Select the "Manage Enrollment" icon.

Classes tab selected

Manage Enrollment icon

Select the student's name.

In the "Period" drop-down, select the new period.

Student's name selected

Period dropdown with new period selected

Select "Update Section."

Repeat for each student as necessary.

Update Section button

Change Period from the Student's Chart

To change the period from the student's chart, follow the steps below:

Navigate to the student's chart.
Select the "Academics" button.

Select the "Enroll" button.

Academics button on student chart

Enroll button

Select the "Details" next to the class that the period needs to change.

In the "Period" drop-down, select the new period.

Details button next to a class

Period dropdown with new period selected

Select "Save Changes."

Repeat for each student.

Save Changes button

Handling Class/Subject Changes During a Term

If you have a class or subject change during a term, you will want to create the new class/subject, and then update the "End" date in the old class to match the date of the start of the new class. You will update the dates by following the steps below:

Navigate to the student's chart.
Select the "Academics" button.

Select the "Enroll" button.

Academics button on student chart

Enroll button

Select the "Details" button next to the class that is to be removed.

Update the "End" date to the last date the student will be enrolled in the class.

Details button next to a class

End date field updated

Select "Save Changes."

Select the 'Enroll" button next to the class the student will be entering.

Save Changes button

Enroll button next to a new class

Select "Enroll Now."

Update the "Begin" date to be the first day the student will be enrolled in the class.

Enroll Now button

Begin date field updated

Select "Enroll Now."

Updating the Teacher for a Class

It is important that you do not remove or end the class. To update the teacher of the class, follow the steps below:

Select the "Academics" tab in the bottom left menu.

Enroll Now button

Academics tab highlighted

In the "View" drop-down" select "Admin."

Select the "Classes" tab.

Admin option in View dropdown

Classes tab selected

Select the class that the teacher is being updated in.

In the "Teacher" drop-down, select the name of the new teacher.

Class selected for update

Teacher dropdown with new teacher selected

Once you have selected the new teacher, Select "Update Section."

Uploading GED Practice Test Scores

For any uploaded items, including GED practice test scores, you will want to upload them into the "Files" tab on the student's chart. It is recommended to create an "Academics" folder to separate the Academics files from other types of uploads.

Files tab on student chart