Academic - Reports (Video)

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Academic Administrators 1

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2014-03-10T10:13:42-06:00

Video Click Play button Documentation User Permissions Required (contact your BestNotes System Administrator for user permissions): This area contains a variety of reports to be used in monitoring students performance. Student Schedule The Student schedule report will display a printable view of each student's schedule. The results of this report are filterable by school year, term, and type. When printing this report, it is important to note whether the Page Breaks box has been checked, as this will determine if each schedule is printed on it's own page. To print a student's schedule see the Academics tab. Class Roster This report allows a view of the class roster of all classes in BestNotes. You can also filter by year, term, period, and teacher. When printing this report, it is important to note whether the Page Breaks box has been checked, as this will determine if each roster is printed on it's own page. All Student Schedule This report is a grid view of all classes being attended by a student where periods and student names are the axis of the grid. This Report is filterable by year and term. Academic Probation This report is used to view students with D's or F's grouped into categories to find out which students have the most of one or both of these grades. This report is filterable by year, term, and subject. A grouping of students by tiers is possible as well. (An explanation of each tier is located to the right of the tier title in parentheses). Grade Report This report displays each student's grades in each class he/she is taking. This report is also filterable by year and term. Missing Assignments This report displays each student's missing assignments for each class the student is enrolled. This report is also filterable by year and term.

Video <a id="moodle01"></a> Click Play button<iframe width="853" height="480" src="//www.youtube.com/embed/QjUquo0lpkY?rel=0" frameborder="0" allowfullscreen="" sandbox="allow-scripts allow-forms allow-same-origin allow-presentation"></iframe> Documentation <a id="moodle02"></a> <hr><img src="https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/1001711009/original/security-medium.png?1396989605" data-id="1001711009" class="fr-dii fr-draggable"> User Permissions Required (contact your BestNotes System Administrator for user permissions): <section id="article-show-1000108587"> <img src="https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/1015872779/original/Academics_Permissions_Reports.png?1422920668" class="inline-image fr-dii fr-draggable" data-id="1015872779" style="cursor: default;"> </section><hr><a id="moodle03"></a> This area contains a variety of reports to be used in monitoring students performance. <hr>Student Schedule The Student schedule report will display a printable view of each student's schedule. The results of this report are filterable by school year, term, and type. When printing this report, it is important to note whether the Page Breaks box has been checked, as this will determine if each schedule is printed on it's own page. To print a student's schedule see the <a href="https://help.bestnotes.com/support/solutions/folders/1000084035" target="_blank">Academics tab</a>.<hr>Class Roster This report allows a view of the class roster of all classes in BestNotes. You can also filter by year, term, period, and teacher. When printing this report, it is important to note whether the Page Breaks box has been checked, as this will determine if each roster is printed on it's own page.<hr>All Student Schedule This report is a grid view of all classes being attended by a student where periods and student names are the axis of the grid. This Report is filterable by year and term. <hr>Academic Probation This report is used to view students with D's or F's grouped into categories to find out which students have the most of one or both of these grades. This report is filterable by year, term, and subject. A grouping of students by tiers is possible as well. (An explanation of each tier is located to the right of the tier title in parentheses). <hr>Grade Report This report displays each student's grades in each class he/she is taking. This report is also filterable by year and term. <hr>Missing Assignments This report displays each student's missing assignments for each class the student is enrolled. This report is also filterable by year and term.

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2017-04-04T00:19:42-06:00

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Academic - Reports (Video)

2019-02-12T13:18:36-07:00

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2014-07-15T14:27:02-06:00

Click Play Button

<a id="moodle01"></a> Click Play Button <iframe width="853" height="480" src="//www.youtube.com/embed/PYs5r2JfsUM?rel=0" frameborder="0" allowfullscreen=""></iframe>

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2015-08-31T14:10:49-06:00

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Academics - Admin View (Video)

2019-02-12T13:18:36-07:00

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2014-03-10T10:13:16-06:00

User Permissions Required (contact your BestNotes System Administrator for user permissions): The attendance tab will show a summary of attendance for all classes on a given day. By clicking on any class, the user can see the attendance for each student in a given class.

<img src="https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/1001711009/original/security-medium.png?1396989605" data-id="1001711009" style="font-size: 13px;"> User Permissions Required (contact your BestNotes System Administrator for user permissions): <section id="article-show-1000108587"> <img src="https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/1015865413/original/Academics_Admin_highlight.png?1422911899" data-id="1015865413" style="font-size: 13px;"> </section><hr> <a id="moodle01"></a> The attendance tab will show a summary of attendance for all classes on a given day. By clicking on any class, the user can see the attendance for each student in a given class. <img src="https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/1015866161/original/Attendance.png?1422912645" class="inline-image" data-id="1015866161" style="cursor: default;">

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2015-09-14T11:51:21-06:00

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Attendance Tab in Admin view

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2014-03-10T10:04:00-06:00

User Permissions Required (contact your BestNotes System Administrator for user permissions): Within the Academic Year tab, a user can set the active year, the number of terms, and define a term's start and end dates. To choose the active year, select the year to be made active from the drop down box, then check the box labeled active and click Save. NOTE: Years and Departments can be customized. Please have your onsite System Administrator create a ticket on this website with your needs.

<div dir="ltr"><a id="moodle01"></a><img src="https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/1001711009/original/security-medium.png?1396989605" data-id="1001711009" style="font-size: 13px;" class="fr-dii"> User Permissions Required (contact your BestNotes System Administrator for user permissions):<section id="article-show-1000108587"> <img src="https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/1015865413/original/Academics_Admin_highlight.png?1422911899" class="inline-image fr-dii" data-id="1015865413" style="cursor: default;"> </section><hr><a id="moodle02"></a>Within the Academic Year tab, a user can set the active year, the number of terms, and define a term's start and end dates. <img src="https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/1015865729/original/Academic_Years.png?1422912209" class="inline-image fr-dii" data-id="1015865729" style="cursor: default;"> To choose the active year, select the year to be made active from the drop down box, then check the box labeled active and click Save. <img src="https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/1015865793/original/Academic_Years_Active_Year_Highlight.png?1422912257" class="inline-image fr-dii" data-id="1015865793" style="cursor: default; height: 308px;" data-height="308"> <table cellspacing="0"><tbody><tr><td style="border-right-style: none; border-color: rgb(233, 121, 0); padding: 10px; background-color: rgb(252, 234, 181); width: 40px; height: 52px;"><img src="https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/1001094349/original/bulb.gif?1394468230" alt="bulb.gif" class="fr-dii"> </td><td style="border-left-style: none; border-color: rgb(233, 121, 0); padding: 10px; background-color: rgb(252, 234, 181); color: rgb(120, 63, 4); font-weight: bold; width: 380px; height: 52px;">NOTE: Years and Departments can be customized. Please have your onsite System Administrator create a ticket on this website with your needs. </td></tr></tbody></table> </div>

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2020-02-18T08:50:52-07:00

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Step 1 - Academic Years

2020-02-18T08:50:53-07:00

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2014-03-10T10:04:27-06:00

User Permissions Required (contact your BestNotes System Administrator for user permissions): Within the Periods tab, a user can define the periods used within your academic schedule. To add a new period type, go to the New Period section and set the times the period will be associated with, then click save at the top of the screen.

<div dir="ltr"> <img src="https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/1001711009/original/security-medium.png?1396989605" data-id="1001711009" style="font-size: 13px;"> User Permissions Required (contact your BestNotes System Administrator for user permissions): <section id="article-show-1000108587"> <img src="https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/1015865413/original/Academics_Admin_highlight.png?1422911899" data-id="1015865413" style="font-size: 13px; cursor: default;"> </section><hr> <a id="moodle02"></a> Within the Periods tab, a user can define the periods used within your academic schedule. To add a new period type, go to the New Period section and set the times the period will be associated with, then click save at the top of the screen. <img src="https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/1015868051/original/Periods.png?1422914535" class="inline-image" data-id="1015868051" style="cursor: default;"> </div>

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Step 2 - Periods

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2014-03-10T10:12:33-06:00

Page Content (click on blue titles): Permissions Adding Classes Adding Sections Enrolling Students User Permissions Required (contact your BestNotes System Administrator for user permissions): This section displays a summary of all classes and sections available in the Academics section. The Classes section is divided into Departments, Classes, and Sections. NOTE: Departments and Years can be customized. Please have your onsite System Administrator create a ticket on this website with your needs. Go to top / list Adding Classes To add a class to a department: Click the Add Class link next to the department. Type in a subject and description. When setting term weights, the user is actually setting the default starting point for all sections added to this class. The Administrator can set four kinds of work and their corresponding weights as well as weights for: Attendance Behavior Effort Participation The total weight should equal 100%. For example: Home/Classwork : 60 Quiz/Test : 10 Project : 10 Attendance : 5 Behavior : 5 Effort : 5 Participation : 5 When a teacher creates an assignment, they will be asked which section the new assignment falls under. In this area the user must set the term grade which value, when combined with the final exam, should equal 100%. Set the number of credits that a student can obtain to successfully complete the section(s) under this class. Enter the maximum number of credits possible for each term. IF needed, divide the whole credit number by how many terms. For example: If a class has 2 terms for a 1 credit class, enter .5 in the Term Credit Value. OR If a class has 2 terms for a .5 credit class, enter .25 in the Term Credit Value. When these values have been set, individual sections can then be set for this class. Go to top / list Adding Sections To add a section to a class: Click the Add Section (+Section) link next to the class title. Type in a title for the section in the Section Id field. Choose an academic year, location, teacher, and period. Set the maximum number of seats. (This number can be exceeded, it will simply notify you when the limit is reached.) Choose possible substitutes and the days of the week this class meets. Under the Terms section be sure to check all terms this section will be taught. Within this section the user can adjust the class weights (the weights that appear here have been inherited from the class setup). Type in an objective and assign the credit value of this section. The default setup in this window will be applied to all students enrolled in this section. NOTE: Information can be changed in the Terms section on a student by student basis. Go to top / list Enrolling students To enroll a student in a section: Click on the Manage Enrollment icon found to the right of each section. Click the Add Studentbutton. Search for the student to add to this class. Ensure all terms the student will be enrolled in have been checked. Amend any of the default settings as needed. Click the Enroll Now button at the bottom of the page. Enrolling a student in a class can also be done from the student's face page by clicking on the Academics tab.

<div dir="ltr"><a id="top"></a>Page Content (click on blue titles):<ul><li>Permissions</li><li><a href="#classes" target>Adding Classes</a></li><li><a href="#sections" target>Adding Sections</a></li><li><a href="#enrolling" target>Enrolling Students</a></li></ul><hr> <a id="moodle01"></a><img src="https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/1001711009/original/security-medium.png?1396989605" data-id="1001711009" style="cursor: default;" class="fr-dii"> User Permissions Required (contact your BestNotes System Administrator for user permissions):<section id="article-show-1000108587"> <img src="https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/1015865413/original/Academics_Admin_highlight.png?1422911899" data-id="1015865413" style="font-size: 13px; cursor: default;" class="fr-dii"> </section><hr> This section displays a summary of all classes and sections available in the Academics section. The Classes section is divided into Departments, Classes, and Sections. <table cellspacing="0"><tbody><tr><td style="border-right-style: none; border-color: rgb(233, 121, 0); padding: 10px; background-color: rgb(252, 234, 181); width: 40px; height: 52px;"><img src="https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/1001094349/original/bulb.gif?1394468230" alt="bulb.gif" class="fr-dii"> </td><td style="border-left-style: none; border-color: rgb(233, 121, 0); padding: 10px; background-color: rgb(252, 234, 181); color: rgb(120, 63, 4); font-weight: bold; width: 380px; height: 52px;">NOTE: Departments and Years can be customized. Please have your onsite System Administrator create a ticket on this website with your needs.</td></tr></tbody></table> <a id="classes"></a><hr><a href="#top" style="background-color: rgb(255, 255, 255);">Go to top / list</a><a id="moodle02"></a> Adding Classes To add a class to a department: <img src="https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/1015866306/original/Add_Class_Highlight.png?1422912757" class="inline-image fr-dii" data-id="1015866306" style="cursor: default;"> <ol style="color: rgb(0, 0, 0); font-family: 'trebuchet ms';"><li> <ol><li>Click the Add Class link next to the department.</li><li>Type in a subject and description.</li></ol></li></ol>When setting term weights, the user is actually setting the default starting point for all sections added to this class. The Administrator can set four kinds of work and their corresponding weights as well as weights for:<ul><li>Attendance</li><li>Behavior</li><li>Effort</li><li>Participation</li></ul> <img src="https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/1015866472/original/Add_Class_window_Highlight_1.png?1422912932" class="inline-image fr-dii" data-id="1015866472" style="cursor: default;"> The total weight should equal 100%. For example:<ul><li>Home/Classwork : 60</li><li>Quiz/Test : 10</li><li>Project : 10</li><li>Attendance : 5</li><li>Behavior : 5</li><li>Effort : 5</li><li>Participation : 5</li></ul> When a teacher creates an assignment, they will be asked which section the new assignment falls under. In this area the user must set the term grade which value, when combined with the final exam, should equal 100%. <img src="https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/1016027435/original/Assignments_Assign_4_Highlight.png?1423091046" class="inline-image fr-dii" data-id="1016027435" style="cursor: default;"> Set the number of credits that a student can obtain to successfully complete the section(s) under this class. Enter the maximum number of credits possible for each term. IF needed, divide the whole credit number by how many terms. For example:<ul><li>If a class has 2 terms for a 1 credit class, enter .5 in the Term Credit Value.</li></ul>OR <ul><li>If a class has 2 terms for a .5 credit class, enter .25 in the Term Credit Value.</li></ul> <img src="https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/1016027487/original/Add_Class_window_Highlight_2.png?1423091111" class="inline-image fr-dii" data-id="1016027487" style="cursor: default;"> When these values have been set, individual sections can then be set for this class. <a id="sections"></a> <hr><a href="#top" style="background-color: rgb(255, 255, 255);">Go to top / list</a><a id="moodle03"></a> Adding Sections To add a section to a class: <img src="https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/1015867009/original/Add_Section_Highlight.png?1422913567" class="inline-image fr-dii" data-id="1015867009"> <ol style="color: rgb(0, 0, 0); font-family: 'trebuchet ms';"><li> <ol><li>Click the Add Section (+Section) link next to the class title.</li><li>Type in a title for the section in the Section Id field.</li><li>Choose an academic year, location, teacher, and period.</li><li>Set the maximum number of seats. (This number can be exceeded, it will simply notify you when the limit is reached.)</li><li>Choose possible substitutes and the days of the week this class meets.</li></ol></li></ol> <img src="https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/1015867088/original/Add_Section_Window.png?1422913639" class="inline-image fr-dii" data-id="1015867088" style="cursor: default;"> Under the Terms section be sure to check all terms this section will be taught. Within this section the user can adjust the class weights (the weights that appear here have been inherited from the class setup). Type in an objective and assign the credit value of this section. The default setup in this window will be applied to all students enrolled in this section. NOTE: Information can be changed in the Terms section on a student by student basis.<a id="enrolling"></a> <hr><a href="#top" style="background-color: rgb(255, 255, 255);">Go to top / list</a>Enrolling students <a id="moodle04"></a> To enroll a student in a section: <img src="https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/1015867626/original/Enrollment_Button_Highlight.png?1422914173" class="inline-image fr-dii" data-id="1015867626"> <ol style="color: rgb(0, 0, 0); font-family: 'trebuchet ms';"><li> <ol><li>Click on the Manage Enrollment icon found to the right of each section.</li><li>Click the Add Studentbutton. <img src="https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/1015867816/original/Enrollmen_Add_Highlight.png?1422914296" class="inline-image fr-dii" data-id="1015867816" style="cursor: default;"> </li><li>Search for the student to add to this class.</li><li>Ensure all terms the student will be enrolled in have been checked.</li><li>Amend any of the default settings as needed.</li><li>Click the Enroll Now button at the bottom of the page.</li></ol></li></ol> <img src="https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/1015867898/original/Enrollmen_Add_2.png?1422914369" class="inline-image fr-dii" data-id="1015867898" style="cursor: default;"> Enrolling a student in a class can also be done from the student's face page by clicking on the <a href="https://help.bestnotes.com/support/solutions/folders/1000084035" target="_blank">Academics tab</a>. </div>

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2020-02-18T08:51:51-07:00

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Step 3 - Classes

2020-02-18T08:51:51-07:00

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